Secure Statement Printing and Mailing
Spectra serves clients in healthcare, financial, government, and other industries with statement printing and mailing services. Data security is a top priority for the Spectra team throughout the process, with SOC 2 Type II certification and HIPAA compliant practices.
Spectra offers pressure seal mailers as the “gold standard” for secure mailing, as well as other methods, with quality controls in place to keep documents with the right envelopes and addresses. Get in touch with Spectra for secure, efficient mailing services.
SOC 2 Type II Certification
Spectra is a SOC 2 Type II certified facility. Our networks, employee practices, and environment are inspected on a regular basis by independent auditors, and ongoing education ensures that the Spectra team is up to date on the latest best practices for handling personally identifiable information (PII) and patient health information (PHI).
Clients that work with Spectra for statement printing and mailing services enjoy confidence that their address lists and databases are protected by Spectra with the same care that they maintain within their own organizations.
HIPAA Compliance
In addition to SOC 2 certification, Spectra maintains a HIPAA compliant environment. Team members handle patient health information in strict accordance with federal law, preventing exposure to the public and following all reasonable protocols to protect it from criminal hacking. Access to information is limited within Spectra to those working on a specific project, and project managers follow protocols for the destruction or return of information at the conclusion of the project.
Statement Services We Offer
Official agencies, healthcare organizations, and financial firms trust Spectra with their sensitive communications. For more than 26 years, we have maintained that trust despite a constantly changing environment of digital and physical threats to data security.
Spectra prints and mails these and many other types of statements:
- Insurance claim communications
- Medical diagnosis updates
- Financial statements
- Bills
- Account statements
- Data breach statements
- Notifications
- Government agency statements
Pressure Seal Mailers
The pressure seal mailer has become the default method for clients that need to mail confidential statements to members, patients, and clients. This mailer is simple yet effective, keeping the information inside invisible until it is opened by the intended recipient.
Spectra prints pressure seal mailers for statements of all types, saving clients money while raising the level of data security. The single document format of a pressure seal mailer reduces the possibility of sending a statement to the wrong address, and also saves money by minimizing paper and ink. During the mailing process, the PII inside a mailer can not be seen until the seals are broken and the document is opened.
Affordable Secure Mailing Services
Spectra’s secure printing and mailing services are not only compliant with best data security practices, but also affordable. The Spectra print team draws on a long history of success in the print and distribution industry to trim costs at every stage of the process.
- Digital print increases speed of printing while providing unprecedented accuracy.
- Advanced folding and finishing equipment accelerates projects using complex envelope filling and pressure seal mailers.
- Our mailing systems verify addresses and reconcile databases with the US Postal Service’s updated records to avoid mistakes.
- Efficient sorting, commingling, and other practices save on postage costs.
Frequently Asked Questions
Yes–Spectra has expertise in printing these vital notifications. Speed is essential in notifying individuals that their information may have been exposed to view, and Spectra works quickly with clients to get the necessary information, create a letter that clearly identifies the incident and its consequences, and informs the recipient of their rights and next steps.
No, Spectra’s print facility is equipped with all the infrastructure needed to print and mail standard envelopes, postcards, and other formats. Our quality control systems use barcoding and other methods to link documents with the correctly addressed envelopes, and cover letters and other secure features are available.
This is a great way to take advantage of Spectra’s print and fulfillment integration opportunities. If you use Spectra as your inventory management and fulfillment partner, you can have our team print billing statements and include them with orders, making the process more efficient and affordable. This service is very valuable for e-commerce clients and B2B fulfillment clients alike.
Yes–we have an annual audit by an independent agency to confirm that we are maintaining a secure environment. You can engage with Spectra for statement printing and mailing services involving PII and PHI with confidence that you are in compliance with federal and state regulations.
Our Locations
Get in touch with us today to find out more about how Spectra’s Fulfillment Services Center and Warehouse can help.